Setting up Events

Events Help

All lions clubs members can use the events calender system to publish any meetings, social events or specific travel for your members and fellow supporters.

Simply login as you normally would then use the Events link in the top navigation menu to navigate to the events section.

If you are holding your event at a specific location you also have the option of adding the venue as well, although adding a venue should only be done if you plan to host a number of events at the same location.

Adding an event:

Click on the Add an event in the right hand menu on the events page.

You will be presented with an Add an Event form.

Simply complete the form as follows:

• Add the title
• Select a venue if the venue is already in the system e.g. Villa Park see adding a venue if you need to add a new venue.
• Choose the correct category of the event e.g. Branch meeting for all branch related events
• Date and time of the event etc. Date format is yyyy-mm-dd e.g. 2011-08-12 and the time format is hh:mm e.g. 20:30 for 8:30 pm. NB. You must enter the correct format.
• You have the option of choosing whether you want people to register for the event so that you can plan numbers and know who is coming. Do not select this option if the event is an open invite such as a pub night or away game get together.
• Repetition is to for events such as meetings that will be held on a recurring basis e.g. branch meetings held second Monday every month for the season. You can select daily, weekly, monthly or a specific week day. This option saves you having to enter a new event every month.
• Upload an image - could be topical picture or the venue such as a pub or hotel etc. (no larger than 250 px in width or 250 px in height)
• Complete the full description, telling people as much information as you can about the event. You can tell people where you are meeting in here if it is an adhoc one off get together.
• Click on the Save button at the top of the form.

If everything is OK your event will be published.

Adding a Venue:

If you will be holding an event regularly at the same place, then there is an option to add the venue.

Either add the venue first by clicking on the "add a venue" link in the right menu (make sure you are logged in and on the Events section of the site) or by adding it while you are creating the event.

If you have selected the add a venue option you will be presented with the Add a Venue form.

• Simply complete the Venue name and address details.
• The country is the ISO country code e.g. United Kingdom is UK, Germany is DE etc. Full list of country code can be found here
• Upload your image of the venue (no larger than 250 px in width or 250 px in height)
• Write up a brief description of the venue and some simple instructions on how to find it.
• Click on the "Save" button at the top of the form.
• This venue will now be available for any one to select for any new events to be held at this venue.

NB If you did this whilst creating an event once you save the venue you will need to go back to the add an event link to complete the event registration.

When published your event will show up automatically in the events calender on the right columns as well as in the upcoming events on the home page and right column on specific pages through out the site.

If you have any queries or questions please post them in the Terrace Talk message board.